Sponsor Information
Deadlines for Deliverables
February 1st
Submit High Resolution Logo
February 1st
Submit High Resolution Logo
DIAMOND, PLATINUM, GOLD & SILVER SPONSORS
If you have not done so already, please submit your high-resolution logo. Click HERE for specs
February 23rd
Booth Assignments Start
February 28th
Verify Conference & Golf Attendees
March 20th
Review Your Sponsor Profile
March 20th
Review Your Sponsor Profile
An email will be sent with a link to review and edit your sponsor profile.
March 27th
Submit Sponsor Ads
HIGH RESOLUTION LOGO
DIAMOND, PLATINUM, GOLD & SILVER SPONSORS
MUST SUBMIT A HIGH RES LOGO
SPECS: 300 DPI (dots per inch) at 100% size - approximately 30" tall for vertical logos or 30" wide for horizontal logos (must be at least if RASTOR file; best file type is VECTOR (CAD) - file types include EPS, JPG, etc. Anything in KB too small - must be multiple MB. Email to MALC@eventfullyyourz.com by February 1st.
Verify Conference Attendees by February 28th
Diamond: 5 Attendees / 5 Golfers
Platinum: 4 Attendees / 4 Golfers
Gold: 3 Attendees
Silver: 2 Attendees
Bronze: 1 Attendee
We will not be able to add or change anyone after February 28th. Any unused/unassigned spots remaining will be forfeited.
SPONSOR ADS
PLEASE MAKE SURE ALL BANNERS/PPT ADS MEET THE SPECIFICATIONS BELOW.
Email all ads to MALC@eventfullyyourz.com by March 3, 2025
BANNER ADS
Banner ads should be jpg or png files sized 950px horizontal by 380 px vertical. We recommend NOT including a lot of text as it will be difficult to read.
POWER POINT ADS
Power Point ads should be horizontal in orientation and sized to fit a widescreen Power Point slide or 1280x720 pixels. Must be in PPT format, not an image (PDF, PNG, etc.).
EXHIBITOR INFORMATION
Booths Include
Booth Location Assignments
Booth Location Assignments
- 6’ Table (tabletop exhibits with approximately 8’ wide x 10’ deep space. Pipe/drape not included) (Presenting Sponsor has a 10’ X 10” space. – Please DO NOT bring setups that are wider than specified, as it is unfair to the other exhibitors. Pipe/drape not included.
- 2 chairs
- Shared electrical/power throughout the exhibit hall (extension cords and power strips will not be provided; we suggest bringing your own to avoid paying hotel rental fees, as your booth could be as far as 8-10’ from the shared power)
- Exhibit Hall Wi-Fi
- To request/rent any additional equipment at your own cost directly from the hotel A/V department, email
Booth Location Assignments
Booth Location Assignments
Booth Location Assignments
- February 23rd- Booth location assignments to start. The main contact on your sponsor registration will be contacted in order first by sponsor level and next by registration date.
- March 2nd - All assignments completed (if you are a Gold, Silver, or Exhibit Only, your location will be assigned, and you will only receive the final booth map).
- March 6th - A final map will be sent to all exhibitors
INBOUND/OUTBOUND SHIPPING for EXHIBIT BOOTHS
EXHIBIT HOURS (someone must be at your booth during these times)
EXHIBIT HOURS (someone must be at your booth during these times)
This location will only accept prepaid incoming shipments.
CLICK HERE FOR CHARGE AUTHORIZATION FORM
Packages sent more than (5) days prior to the event will incur a $30/day storage fee.
Label boxes as follows:
Attn: [GUEST NAME]
[COMPANY NAME] at [EVENT NAME]
Booth #___ (if applicable)
9800 Hyatt Resort Drive
San Antonio, Texas 78251
Box ___ of ___ (if applicable)
EXHIBIT HOURS (someone must be at your booth during these times)
EXHIBIT HOURS (someone must be at your booth during these times)
EXHIBIT HOURS (someone must be at your booth during these times)
Monday, April 13th
Booth Setup (12:00 - 5:00 pm)
Welcome Reception (5:30- 7:00pm)
Tuesday, April 14th
Breakfast (7:30- 8:30am)
Networking Lunch (12:30 - 2:00pm)
Break with Exhibitors (3:00- 3:30pm)
Wednesday, April 15th
Breakfast (7:45- 8:45am)
Break with Exhibitors (10:30 - 11:00am)
Booth Breakdown (11:00 - 2:00pm)
Booth SETUP is Monday, April 13th, 12:00 -5:00 PM
All booths are located in Independence Ballroom 1-5. Upon arrival and before setting up, please check in with us at the Registration Desk in the Foyer.
Booth BREAKDOWN is Wednesday, April 15th, 11:00 - 2:00PM